Public-sector buyer readiness
Prepare for the buyer's process without pretending every process is the same.
Municipalities, departments and public entities can require different combinations of orders, supplier details, service evidence, authorised approval, prescribed forms, originals, portals and acknowledgements. Stellvia is being designed to keep each verified requirement and unresolved item attached to the same buyer-readiness record.
Representative planned operation
A controlled supplier route from instruction to handoff.
Stellvia is designed to make each requirement, source, decision and next action explicit. Unknown rules stay unknown until a person verifies them.
- 01
Identify the authority
Keep the exact department, municipality, public entity or delegated buyer attached to the work.
- 02
Verify the instruction
Link the valid contract, order, supplier number and applicable service period.
- 03
Prepare the evidence
Gather the service record, attendance, deliverable, completion proof and prescribed supporting documents.
- 04
Route the decision
Show the authorised acceptance or unresolved approval instead of assuming that delivery equals approval.
- 05
Build the package
Prepare the buyer-specific form, reference, version and supporting set while preserving every source.
- 06
Control submission
Record the required channel, submission event, acknowledgement and follow-up owner.
- 07
Carry the handoff
Keep the buyer-ready route visible into invoicing, accounting and verified payment without claiming those systems' work.
Buyer and Authority Passport
One authority record for the rules that actually apply.
The planned Buyer and Authority Requirements Passport records the relevant entity, supplier number, instruction or purchase order, returnables, authorised approver, official form version, submission channel, acknowledgement, expiry dates and prior package history. Unknown or conflicting requirements remain under review.
This is representative planned operation. Stellvia does not claim that every South African government format is preconfigured, that any submission will be accepted, or that use guarantees procurement, legal, accounting, tax or regulatory compliance.
Read the purchase-order readiness evidence