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Keep the source beside the invoice.
A practical guide to checking the current PO reference, agreed quantities and applicable requirements before invoice preparation. Includes an inspectable source correction.
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This worksheet has not reviewed your documents. Use the requirements and professional advice that apply to your business.
Read, compare, correct, then review.
Bring the current purchase order and proposed invoice together. Use the source to resolve a mismatch, without assuming the other requirements are complete.
- Confirm the source version and buyer reference.
- Compare the agreed work, quantities and rates.
- Identify the required acceptance and supporting documents.
- Correct uncertain fields and retain the original proposal.
- Prepare the resulting document for its applicable review.
204 in the source. 240 in the proposal.
The example deliberately contains a wrong proposed PO reference. You can accept, edit or reject it and see why a check still blocks an uncorrected mismatch.